Minutes of the Executive of the SMHA

Date: December 9, 2008

Location: Summerland Firehall

Executive Members Present:

Cal Johnson                 Shelley Smith                          Rory Smith                  Bill Smythe

Liz Minty                    Crystal Gove                           Denise Becker             Kim Miller      

Jodi Breitkreuz            Bela Blystone                          Gerald Blystone          Sherri Sorenson                                  

Regrets:          Wade Parker     Brad Koning             Gregg Wilson    

Marty Austin      Brenda Mraz                        Sean Anderson

Meeting called to order at 8:20PM

.

Motion – to accept November’s minutes (Crystal/ Jodi) – Carried

Executive Reports

Assistant Referee in Chief

-          No Report

Treasurer

- See attached Financials

Secretary

-          No report

Vice President

-          No Report

Head Convenor

-          No Report

-           

Registrar

-          Any team that has not declared any AP’s by December 10, 2008 cannot add any to their roster for the remainder of the season. Teams that have at least one AP on their roster can add players up to the Jan. 15^th deadline.

-          SMHA attendance policy to be added to website.

-           

Tournament Coordinator

-          Atom development Tournament is full.

-          Bantam Rep  - 1 spot to fill.

-          Init- 1 team short in A. B full.

-          Bantam House- 2 spots full.

Equipment Manager

-          2 helmets for coaches have been purchased. SMHA to buy another one – size XL.

Ice Manager

-          No Report

Risk Manager

-          No Report

-           

Referee in Chief

-          No Report

Team First

-          No Report

Initiation Conveynor

-          Proposal for bottle collection for the 2009 – 2010 was presented and will be reviewed by SMHA prior to registration for next season.

-           

Member at Large (Brenda)

-          No Report

Initiation Coordinator

-          Pictures are in.

Head Coach

-          No Report

President

-          No Report

Old Business

Arena Board Advertising

-          Crystal to investigate the cost to SMHA to advertise on the boards. SMHA will investigate other sign companies for quality and pricing. SMHA will approach the rec Department and ask them to take down the old signs.

Volunteer Screening Policy

-          Crim checks to be reviewed by Rory, Wade, Gregg and Denise.

-          Gerald will ensure that all coaches now have “Speak Out”

-          Denise will ensure that the SMHA attendance policy is put on the website.

SMHA Office

-          Keys have been handed out.

Motion – SMHA will accept the draft version of the SMHA Player Movement Policy and this new policy will be put on the SMHA website. (Liz/Gerald) - Carried

International team

-          Teams from outside Canada must provide a Team First contact prior to playing in any local tournaments. This will be put on the website under tournament registration.

Westside Tournament Refund

-          This issue was brought up again but tabled to January.

New Business

Tim Horton’s Funding

-          Tim Horton’s will donate $750 to the SMHA squirt to Initiation C divisions.

Mike Danyluk Bursaries

-          Once again the family of Mike Danyluk will donate 5 - $100 gift certificates toward next year’s tuition for 5 different players. Each team will nominate one player for a chance to receive this award.

Girls Change Room

-          Rory will talk to the Rec Department to see if there are any better/ bigger options.

Atom Development

-          AD Will be allowed to call up Atom House players as needed.

Next Meeting –January 13 , 2009.

Meeting Adjourned at 10:10 PM (Gerald/Kim)