Minutes of the Executive of the SMHA

Date : May 20, 2008

Location: Summerland Firehall

Executive Members Present:

Cal Johnson                 Shelley Smith                          Rory Smith                  Marty Austin              

Liz Minty                    Crystal Gove                           Bela Blystone              Denise Becker            

 Brad Koning              Bill Smythe                              Sherry Sorenson         Kim Miller      

Brent Hayter               Jodi Breitkreuz                        Gerald Blystone                     

Regrets:

Brenda Mraz

Meeting called to order at 7:12 PM

Motion – to accept April minutes (Brad/Bill) – Carried

There was a brief introduction of all members and an explanation of their roles.

Executive Reports

Assistant Referee in Chief

- No Report

Treasurer

- See attached Financials

Secretary

–       No Report

 Vice President

-          No Report

Head Convenor

-          No Report

Registrar

-          74 people attended the SMHA AGM in April

-          32 registration forms have been received via mail to date.

Tournament Coordinator

-          No Report.

Equipment Manager

-          Bill to do a final jersey inventory. Bill is pricing out the cost of new jerseys and would like to form a sub committee to investigate different styles and types of uniforms.

Ice Manager

-          The following tournament dates have been submitted:

Atom House – Nov. 21-23

Pee Wee House – Dec. 19 – 21

Bantam Rep – Jan. 16 – 18

Initiation B +C – March 13 – 15

Bantam House – March 20 – 22

All practice times to remain the same as last season

Risk Manager

- No Report

Referee in Chief

-          No Report

Team First

-          No Report

Member at Large (Brenda)

-No Report.

Initiation Coordinator

-          No Report

Member at Large (Brent)

-          No Report

Head Coach

-          No Report.

President

Motion – The SMHA will accept the new Registration Policy as written. (Denise/Brad) – Carried

-          Denise to update Registration Policy on SMHA website.

-          Rory and Crystal will put together a proposal for Arena Board Advertising and bring it before the executive.

-          A subcommittee consisting of Bill, Brenda and Cal will investigate the cost and quality of different jerseys and bring their recommendations to the executive.

-          Tim Bit Jerseys for Initiation and Atom will be available for next season.

Motion – The SMHA will continue to run the Summerland Skills Camp and hire out special positions if deemed necessary. (Brent/Liz) – Carried

Brad will consult with Al in order to find 3 suitable applicants for the referee school in Osoyoos. The successful applicants will have until June 15^th to pay their portion (50%) of the registration cost.

New Business

-          Brad Koning resigns from his position as Assistant Referee in Chief.

Motion –The SMHA will accept Brad Koning as the Referee in Chief of SMHA. (Bela/Cal) - Carried

Motion – The SMHA will accept Shawn Anderson as the Assistant Referee in Chief of SMHA. (Liz/Brent)- Carried

Motion – The SMHA will accept Wade Parker as the Head Coach of SMHA. (Brad/Cal) – Carried

Motion – The SMHA will accept Liz Minty as the Treasurer of SMHA. (Denise/ Brad) – Carried

Motion – The SMHA will accept Gregg Wilson as Initiation Coordinator of SMHA. (Brent/Kim) – Carried

Motion – SMHA will replace the complete lock set for the equipment lockers and coaches room and implement a refundable deposit of $10 that will be returned when the keys are returned at the end of the season. (Bill/Brent) –Carried

-          The BCAHA AGM will be held in Penticton June 19-22. Forward email to Rory if you are interested in taking any of the courses offered.

-          Brent presented a fundraising idea for this year which involves selling booklets that contain discounts for various products. The idea has potential and a discussion and decision was tabled for the June meeting.

-          Westside has expressed an interest in rejoining superleague which would be acceptable to our association.

Initial Goals and Objectives for this Year’s Executive Were Brainstormed. They Included:

-          Make groups/teams more accountable for themselves by using and enforcing deadlines.

-          Bylaws and Policies need revision.

-          The Executive needs to communicate better with the members.

-          We need to have Managers in place, especially for the younger teams, as soon as possible in order to avoid the confusion that has occurred in the past.

-          We need to host Coaching and Ref clinics as often as is financially possible.

-          Utilize the website as a communication tool.

-          Volunteer appreciation evening for coaches and officials should be established.

-          Team Photo Board needs to be put back up in the arena.

-          1 ice slot/month needs to be devoted to development of our officials.

-          We need to get more commitment from parents during fundraising events.

-          Policies and Procedures need to be streamlined.

-          A volunteer screening program needs to be developed.

-          Arena Board advertising needs to be established.

-          An attendance policy for attendance by executive members needs to be written.

Next Meeting – June 10, 2008.

Meeting Adjourned at 9:50PM  ( Brent)