Minutes of the Executive of the SMHA
Date: October 14, 2008
Location:
Summerland Firehall
Executive Members Present:
Cal Johnson
Shelley Smith
Rory Smith
Marty Austin
Liz Minty
Crystal Gove
Denise Becker
Kim Miller
Brad Koning
Jodi Breitkreuz
Sean Anderson
Sherry Sorenson
Bela Blystone
Gerald Blystone
Regrets:
Wade Parker
Bill Smythe
Gregg Wilson
Brent Hatyer
Brenda Mraz
Meeting called to order at 7:10PM
.
Motion –
to accept September’s minutes (Brad/ Shelley) – Carried
Executive Reports
Assistant Referee in Chief
-
No Report
Treasurer
- See attached Financials
Motion- Any families who registered for the 2008-9 hockey season and have
requested a refund at this point in time will receive a complete refund minus a
$40 administration fee, excluding one squirt player who will receive a full
refund. (Liz/ Gerald) - Passed
Secretary
-
The Summerland Recreation Department has requested a return of the Arena Front
Door keys from any coaches who were issued these keys last year. A list of
coaches who did not return these keys has been forwarded to the president.
Vice President
-
WP’s Pee Wee House team has decided not to do 50/50 at their home games.
Head Convenor
-
Manager’s Manual is progressing.
-
Quotes for photographers are being gathered.
Registrar
-
Payment has been received from all registered SMHA players for this year.
-
Sting Cards for players complete with ID# are being created.
Tournament Coordinator
-
2008- 2009 SMHA Tournament report:
Midget Rep – Full (6 Teams)
Atom House – Full (8 Teams)
Bantam Rep – Full (6 Teams)
Atom Dev – 1
Init A+B – 0
Bantam House - 0
Equipment Manager
-
The ETA on jerseys is Oct. 23
-
200 pucks have been ordered.
Ice Manager
-
The following practice time changes have been implemented:
Friday – 5:30 – 6:30 am – Bantam House
Friday – 6:30 – 7:30 am – Atom House
Both Pee Wee teams will have separate practices on Friday evening except in thre
case of a scheduled Sting game. On these nights they will practice together.
Risk Manager
-
First Aid kits have been restocked.
-
The arena now has a defibrillator on site.
Referee in Chief
-
No Report
Team First
-
Atom Dev and Pee Wee Rep are the only teams to hand in all their Fair Play
Contracts.
Member at Large (Brenda)
-
No Report
Initiation Coordinator
-
No Report
Member at Large (Brent)
-
No Report.
Head Coach
-
No Report
President
-
No Report
Fundraising Coordinator
Any
teams interested in fundraising through Purdy’s Chocolates or Spirit of Hockey
Calendars should see Jodi.
Old Business
Arena Board Advertising
-
Going slower than expected. Some businesses are requesting payment plans.
Volunteer Screening Policy
-
Nearing completion.
SMHA Office
-
Keys are being handed out. A $10 deposit is needed.
Sam Hanon Fundraiser
-
Memorial Case nearing completion.
-
$ 2400 in fund.
-
Trophies for S.H. Memorial Tournament being purchased.
-
Bench will be purchased and placed at Summerland Secondary School
New Business
-
Tounament cancellation policy will stand as written.
-
Brent Hatyter has submitted his letter of resignation from SMHA.
-
Brent Hayter will not be providing Power Skating Instruction for SMHA teams.
-
Details of the incident occurring
at a Midget Rep game on Oct. 5 regarding a remark made to a local player has
been forwarded to KMHA, OMAHA and BCAHA
-
Atom Development team has been finalized.
-
Question was raised regarding approaching the Rec Department regarding the use
of Sunday’s public skating ice being used for tournaments. Shelley to follow up.
Motion – SMHA will make the 2009 December Tournament Dates the first weekend
after Christmas. (Shelley/ Kim) – carried.
-
SMHA will recommend, not request, USA players wear neck protectors as per Hockey
Canada/ USA Hockey reciprocal agreement.
Motion – SMHA will purchase a wreath from the Legion for Remembrance Day.
9Shelley/ Liz) – carried
Next Meeting – November 18, 2008.
Meeting Adjourned
at 9:05PM (Cal)