MINUTES OF SMHA EXECUTIVE MEETING

FEBRUARY 10, 2009

SUMMERLAND FIREHALL

Executive Members Present:

Rory Smith; Crystal Gove; Liz Minty; Bill Smythe; Jodie Breitkreuz; Bela Blystone; Gerald Blystone; Sherry Sorenson; Brad Koning; Shelley Smith; Brenda Mraz; Marty Austin; Greg Wilson; Wade Parker; Denise Becker; Kim Miller (arriving late); Sean Anderson (arriving late)

Regrets:  Cal Johnson

Meeting called to order at 7:05pm

Motion – to accept January’s minutes (Crystal/Sherry) – Carried

EXECUTIVE REPORTS:

Head Coach (Wade)

• No report

Initiation Coordinator (Greg)

• No report

Risk Management (Marty)

• No report

Member-at-Large (Brenda)

• Received coin banks and medals for Timbits program. 
• Advise Tim Horton’s if we want new uniforms for 2009-2010 season

Ice Manager (Shelley)

• Wants to know from each team their intentions for need of practice ice after playoffs
• Feb. 23-27 will be the last week of morning practice. 

Referee In Chief (Brad)

• No report

Head Convenor (Bela/Sherry)

• No report

Team First Coordinator (Gerald)

• No report

Fundraising Coordinator (Jodi)

• 2 Sting games left in regular season;  Discussion at next meeting that SMHA will not assist at the Sting games next year

Equipment Manager (Bill)

• Helmets are missing;  XLRG helmet on order; will arrange for Greg Wilson to clean the helmets;  Placed ice packs in Midget Rep and House lockers.

Treasurer(Liz)

• See attached Financial Report

Vice-President (Crystal)

• No report

Tournament Coordinator(Kim)

• Initiation A&B tournament being held together;  waiting for $ from Westside Int. A;  Int. B is full and all paid;  Bantam House waiting for $ from Mission

President (Rory)

• Score clock at the arena is being fixed

OLD BUSINESS:

• Crystal has spoken to Frank Darin at Sherwood Trophies regarding Arena Board advertising.  Asked him to print Santorini’s sign and Mike Fetterer will put up Lexan;  Will get a quote from John Griffiths re: quote for SMHA sign.  More discussion next meeting.
• Most Criminal Record checks are in
• Westside Minor Hockey requested a 5 year extension to credit for Sam Hanon Memorial Midget Rep tournament. 

MOTION:  Respond to Westside Minor Hockey that we cannot give them an extension for 5 years but will extend the credit for 2 years (Crystal/Kim) – Carried

• Girls Change room – SMHA has been advised that there are no further rooms available at ice level.  Rory will talk to Mike and Dale at the Rec Department about space on the foyer.
• Mike Danyluk Bursary – teams are to send players names to Rory
• OMAHA game sheet submission – Jim Silverster recommended that SMHA make a submission to change the policy regarding game sheet submissions before next AGM March 15^th/09 – defer wording of submission to next meeting.
• Bottle Drive – new proposal tabled to next meeting;  $1500 made in January;  a poster has been put up at the bottle depot asking everyone to donate their refunds to SMHA;  SMHA has an account at the bottle depot

NEW BUSINESS:

·         Bill Smythe will donate cart for TV

·         Brad Biggs wants refund for registration after shoulder broken at practice.  Members voted NOT to give refund as Dec 15^th was deadline. 

·         On-ice Volunteers – all volunteers on the ice have to have mutual aid, speak out and Criminal Record check.  Rory will check to see it there is a possibility to let people with hockey experience share  with players without above mentioned requirements.

·         Younger teams should have Goalie coaches – possibly older goalies help younger goalies

·         Old jersey sale – Bill Smythe will have jerseys available at SMHA banquet, AGM and registration

·         Summerland & District Credit Union “Peter Puck” program – Crystal Gove to meet with Herlinda Mills to accept cheque for $320 from this program

·         Coaches qualifications – Wade Parker will contact coaches to make sure each coach has written workbook done as requirement for Dev 1 coach clinic

·         Officiating in Penticton game – Cal Johnson reported incident and official was suspended.

·         Nelson Hurry injury – Marty Austin will fill out report

·         Team Dressing room condition complaint – Jan 23^rd Rory received phone call and letter from Arena staff with concern about dressing room at Bantam Rep tournament.  He met will Bantam team and read letter from Rec Dept.; further incidents will be referred to Discipline committee and coaches will inspect dressing rooms;  Reports indicate improvement in dressing room conditions. 

·         Disciplinary Committee – Crystal has dealt with shoulder injury, dressing room conditions;  A letter of Probation was issued to a coach regarding language and behaviour.

·         Annual Awards Banquet – April 3^rd will be date for banquet for Pee Wee to Midget at the Banquet Room with Ron Dawe catering;  Letter will be written to the Legion requesting sponsorship;  Initiation to Atom will be held at the Legion with date to be announced;  All teams are required to attend banquets

·         OMAHA John Boscha Award – Colin Minardi’s name has been submitted from the Midget Rep team

·         Super League – very big job that should have 2 people involved next year;  make recommendations in the off-season;  checking for manual on Super League procedures.

·         True Spirit of Hockey Award – include Heidi Spencer

·         SMHA AGM – will be April 16^th at the Curling Club at 7pm

·         Gerald Blystone will put up details of games on the white board in the arena lobby

·         Kim Miller will look into getting better mail slots in the office

·         Late payment of teams fees should be brought to the attention of President or Vice president

·         There are track suits in stock for sale  – see Brenda Mraz

·         Mike Danyluk Awards for 2008/09 were Mitch Storey; Kevin Greenwood; Bailey Johnson; Jared Breitkreuz and 5^th winner did not register

MEETING ADJOURNED AT 9:15PM (BRAD/BILL)

NEXT MEETING – MARCH 10^TH, 2009

DISCUSSION FOLLOWED REGARDING POLICY UPDATES