Crystal Gove                            Brenda Mraz                            Liz Minty

Rory Smith                              Kim Miller                               Shelley Smith

Gerald Blystone                                   Tim Keilty                               Andrew Hill

Jodi Breitkreuz                                    Sherry Sorensen                       Gregg Wilson

Bela Blystone                          Darren McWatters                    Jennifer Scherban

Regrets:

Wade Parker                            Denise Becker                                     Sean Anderson

Brad Koning                            Bill Smythe

Meeting called to order at 7:15 PM

Correction to minutes of May 12, 2009

Names of executive officers were added to added in accordance with the “Societies Act”

MOTION – to approve May minutes (Darren/Rory) – carried

Executive Reports

Vice-president (Gerald)

• The local radio station has offered the SMHA a free weekly spot.
• The Summerland Review will provide SMHA a free weekly ad (8 x 3).
• Dressing rooms 2 and 3 are ready. The Sting office will become a second girls’ change room. Arena display cases will be replaced.

Past President (Rory)

• The SMHA bank account is ready for new signing officers.
• Crystal will send an invoice to the Grad class for use of the phone line in the SMHA office.
• Dale McDonald will report back on advertising extensions.

Initiation Coordinator (Gregg) – no report

Treasurer (Liz) – no report

Member at Large (Brenda) – no report

Head Convenor (Bela/Sherry) – no report

Fundraising Coordinator (Jodi) – no report

Member at Large (Andrew) – no report

Team First (Darren) – no report

Tournament Coordinator (Kim) – no report

Ice Manager (Shelley)

• The 2009/2010 runs from September 14 until April 1.
• League play starts on October 23 and ends on February 6. Exhibition games may be scheduled for preceding weeks.

President (Crystal)

• Crystal will purchase the gift to thank the Summerland Fire Department for use of their room.
• A newsletter was sent to the membership by email and an ad was run in the Review.
• Bill reports that he is waiting for the return of one jersey from Midget Rep, Midget House, and Bantam Rep.
• Wade received two coaching applications each for Midget Rep and Bantam Rep.
• OMAHA AGM update:

Ø  Changes were made to mileage and meal allowances.

Ø  All volunteers must be certified (e.g. Speak Out, Coaches clinic, criminal records check).

Ø  A $15 fine will be charged if the statistics aren’t updated by the home team by the first business day of the following week.

Ø  A $100 fine will be charged for any game that is rescheduled.

Ø  Games may be scheduled on weekdays at rinks within a 45 minute drive.

Ø  Managers need to schedule their tournaments before the scheduling session (Oct. 16/17).

Ø  Only the top 4 teams in each division will advance to the playoffs.

OLD BUSINESS

• Four arena boards have been sold to advertisers.
• Uptown Dog charged Medicine Centre for a sign that cannot be used (wrong material and size).

MOTION – To reimburse Uptown Dog $150 for the arena sign misunderstanding. (Gerald/Rory) – passed

• Alternative possible uses for the sign – deferred to next meeting
• Goalie equipment inventory – deferred to next meeting
• Andrew will locate the report for Nelson Hurry’s injury.
• SMHA skills camp update:

Ø  Darren Jensen is available to provide goalie-specific instruction

Ø  Ice is confirmed, Sept. 8 – 11

Ø  Fees: Goalies - $100; Initiation - $125;  Atom and older - $150

Ø  Gregg will review the possibility of including goalie sessions throughout the year

NEW BUSINESS

·         Crystal will respond to the parent letter regarding goalie-specific instruction. Some ideas were brainstormed:

Ø  Older goalies could help out with younger teams

Ø  Clinics for goalies and coaches

Ø  Collaborate with Penticton

Ø  Look into possibility of ice availability

·         Tournament dates:

Ø  October 16-18             Midget Rep

Ø  December 28-30          Atom Development

Ø  January  ?-?                 Bantam Rep

Ø  March 5-7                    Initiation

Ø  March 13-15                (?)

• As tournament sanction fees are increasing, Kim will look compare the tournament fees of neighbouring associations with ours.
• Rory is in the process of re-writing the coach selection policy.
• Crystal emailed the link for resolutions for the BCAHA AGM (June 19-21):

Ø  A player can move without restrictions to “play up”

Ø  An association can grant the residency waiver OR a BC Hockey committee can make the decision

• Mid-week ice availability for officials – tabled to next meeting

• Discipline committee: Liz, Wade, Brenda, Brad and Shelley
• Crystal will consult with Wade regarding the Player Selection Review
• Goals and Objectives for coming season:

Ø  Gerald suggested that SMHA should consider establishing minimum standards for dress/behaviour for all teams. Coaches might establish these expectations with their players at the beginning of the season in order to represent SMHA in a respectful manner.

Ø  Kim will look into the cost of mail slots for executive members

Ø  Other fundraising possibilities (e.g. Nesters certificates) were discussed

Meeting adjourned at 9:25 PM (Greg/Bela)

Next meeting – July 14, 2009