Crystal Gove                            Brenda Mraz                            Liz Minty

Rory Smith                              Wade Parker                            Denise Becker

Gerald Blystone                                   Sean Anderson                                    Tim Keilty

Jodi Breitkreuz                                    Brad Koning                            Sherry Sorensen

Bela Blystone                          Darren McWatters                    Jennifer Scherban

Bill Smythe                              Gregg Wilson

Regrets:

Andrew Hill                             Kim Miller                               Shelley Smith

Meeting called to order at 7:08 PM

Correction to minutes of April 14, 2009

Pricing for advertising on arena boards:

• West Boards - $500/year
• Corner Boards - $600/year
• End Boards - $600/year
• East Boards - $600/year

MOTION – to approve April minutes (Bela/Rory) – carried

Executive Reports

Vice-president (Gerald)

• No report

Past President (Rory)

• All necessary documents will be in the presidential filing cabinet

Initiation Coordinator (Gregg)

• No report

Treasurer (Liz)

• See financial statement attached
• There is $265.67 in the benevolent fund
• Names were added to the list in accordance with the “Societies Act”
• Ensure that inactive SMHA accounts are closed at the credit union

Equipment Manager (Bill)

• No report

Member at Large (Brenda)

• Bill for tracksuits that were sold to SMHA was given to Liz

Head Coach (Wade)

• Coach selection committee will consist of Gerald, Gregg, Bill and Wade
• Forward the names of any potential candidates to Wade
• An ad for coaches will be submitted by Crystal (application deadline -  June 30)

Head Convenor (Bela/Sherry)

• No report

Assistant Referee in Chief (Sean)

• No report

Referee in Chief (Brad)

• No Report

Fundraising Coordinator (Jodi)

• Jodi completed 21 gaming reports which are ready to be sent after they are signed by Liz.
• Liz will check the total of the 50/50 on the B’s financial statement

President (Crystal)

• No report

OLD BUSINESS

• Gerald will take care of the advertising boards in the arena. Forward names of potential advertisers to him.
• Rory is going to be speaking to Dale McDonald about whether SMHA can get a 1 year extension on our agreement to sell arena board advertising.

MOTION – To accept the proposal as presented by Bela and Sherry to replace the existing Annual Bottle Drive Fundraiser. (Bela/Wade) – carried (see attached proposal)

• As an incentive for participation, continue to collect the fundraising deposit.
• The Recreational Department has already claimed the area being considered for the Girls’ Change Room at the arena.
• Andrew will follow up on Nelson Hurry’s injury; tabled to next meeting.
• Everything will be moved out of the SMHA office for the summer. The internet/phone accounts will be put on hiatus.
• Rory forwarded the Constitution and Bylaws, which was passed by special resolution at the AGM, to the appropriate people.
• Membership survey forms will be sent as part of a mass emailing to the general membership.

NEW BUSINESS

·         Crystal will email a newsletter to the general membership which will include the membership survey, thanks to sponsors, important dates and an invitation to potential coaches and advertisers.

·         Crystal will submit a newspaper ad thanking the sponsors along with an appeal for potential officials and coaches (June 30 deadline).

·         The new rules for goalie equipment are in effect for all age groups as of the 2009-2010 season. Bill will check the existing inventory and will look into the cost of purchasing the equipment.

·         The dates for the SMHA Skills Camp are: Sept. 8 – 11 (4:00-10:30) and Sept. 12 (8:30-3:30). Shelley will finalize the arrangements for ice times, quoted at $1,888.26. The format change will include power skating, skills testing, hitting clinics and goalie clinics.

·         Hosting a SPEAK OUT session at the end of November was discussed. The scheduling of the Coaches’ Clinic and the Safety Clinic requires further discussion.

·         Coach selection guidelines, will be prepared by Rory for the next meeting, and will be given to Wade and the coach selection committee to facilitate the selection of the coaches for the 2009-2010 season.

·         Crystal, Denise, Brad and Gregg will be attending the OMAHA AGM in Vernon, May 23-24. Sessions are held on May 23 for registrars, RICs, head coaches and the AGM will be on the 24th.

·         Tim, Gregg, Brad and Crystal will be registered as delegates for the BCAHA AGM in Vancouver, June 19-21.

MOTION – to spend $30 to purchase a gift to thank the Summerland Fire Department for the use of their room for the SMHA Executive Meetings (Denise/Bela) – carried

• Discipline and player selection committees need to be established for the upcoming season.
• Managers have approached Jodi requesting that inactive team accounts be closed at the credit union.

Meeting adjourned at 8:40 PM (Wade/Brad)

Next meeting – June 9, 2009